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Risk Management

Risk Management System

We have been performing risk management based on the “Rules for Group Risk and Crisis Management.”
The Group Risk and Compliance Committee and other relevant parties check the status of the group-wide risk management and take improvement and preventive measures.

Each group company has its own framework to promote risk management, under which it formulates the basic policy and plan of its risk management and conducts a review of its company-wide risk management status.

Risk and Compliance Framework

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Risk and Compliance Framework

Enhancing Risk and Crisis Management Framework

To deal with risks and crises surrounding the Group and prevent the occurrence of risks that may impact our business continuity, we have established the Risk Management Committee to build a solid framework for the entire group’s risk and crisis management and the Group Risk and Compliance Committee to supervise risk and crisis management and compliance across the Group as well as the Risk Management Administration Office as a permanent secretariat of the committees.

Both committees check information related to material risks and take necessary action to improve situations and prevent risk occurrence.

In addition, in order to achieve a stable foundation for our business management, the Company and its group companies individually develop crisis management rules and crisis response manuals and review their risk management status under their respective management systems.

Furthermore, the Company and its group companies reinforce their risk management systems based on their business continuity plans (BCPs), which have been formulated to quickly resume and maintain operations in the event of a crisis.

Addressing the COVID-19 pandemic

Amid the COVID-19 pandemic, we have been concentrating on preventing infection and placing the top priority on securing the health and safety of all stakeholders, including employees and their families, suppliers and customers. Therefore, we are taking comprehensive measures for the entire group, including foreign subsidiaries, by establishing a group-wide COVID-19 crisis management committee, which meets as appropriate, and by sharing information about the current situation of infection and governmental measures through the Group’s internal database on a daily basis.

To ensure the continuity of the Group’s operations related to food, beverages and household products, we are also making the utmost efforts to contain infections by steadily implementing preventive measures in all of our operations.

Activities Planned for FY2022

We will place high priority on the following three items in the Group’s risk and crisis management activities for the current year.

  1. 1)Take actions to prevent the spread of COVID-19 infection
  2. 2)Implement risk management activities
  3. 3)Formulate and disseminate our risk management policy

Organizations and Significant Risks of Operating Companies

Each operating company of the Group has established a risk management organization to prevent the occurrence of risks, and to resume normal operations as soon as possible if a risk event occurs.The risk management organizations identify significant risks that could obstruct business operations, and take responsibility for addressing such risks.

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Company Potential significant risk
Organization
Toyo Seikan

Operation and management / Finance and accounting / Debt collection / Natural disaster and accident / Compliance / Information security / Manufacturing and quality / Environment / Country

Risk & Compliance Committee
Toyo Kohan

Compliance / Manufacturing,facilities,quality / Sales / Safety,hygiene,disaster prevention / Environment / Information

Risk Management Committee
Tokan Kogyo

Compliance / Manufacturing and quality / Environment / Finance and accounting / Information security / Natural disaster and accident / Country / Operation and management

Risk & Compliance Committee
Nippon Closures

Compliance / Significant loss(due to natural disasters and accidents) / Information security / Quality / Environment / Country

Risk & Compliance Committee
Toyo Glass

Compliance / Natural disaster and accident / Environment / Quality / Information security / Debt collection / Country / Food safety

Risk & Compliance Promotion Committee
Mebius Packaging

Operation and management / Finance and accounting / Debt collection / Natural disaster and accident / Compliance / Information security / Manufacturing and quality / Environment / Country

Risk & Compliance Committee

Initiatives at Operating Companies

Lectures by Occupational Health Physician on Countermeasures against COVID-19

At the Kyushu Plant of TOMATEC, the occupational health physician gave a lecture on countermeasures against COVID-19. The lecture meeting was conducted by taking preventive measures against infection. In addition to attendees at the plant, 43 employees from the head office, the Komaki Plant and other facilities joined the meeting through a video conference system. The physician explained the current status of infection, symptoms of COVID-19, preventive measures, and what to do if someone in the family is suspected to be infected.

The participants confirmed various ways of preventing infection, including boosting our own immunity, wearing a mask properly to make the strings fit well, thorough hand washing and alcohol disinfection, and staying away from crowd.

Fire Drill

The plants of Tokan Kogyo individually conducted a fire evacuation drill, although the drills were conducted at different times of the year compared to normal time due to the COVID-19 outbreak.

Taking measures to prevent infection, including limiting the attendance and securing social distancing, the participants confirmed all procedures from notification to evacuation and extinguishing, as well as the handling of AEDs. The company will continue its efforts to raise safety awareness and to ensure that everyone can promptly take action in an emergency.

Confidential Information Management

Tokan Kogyo has been engaged in education for confidential information management as part of its risk management. In fiscal 2020, the company provided feedback on the results of self- inspections conducted by individual departments to check the status of confidential information handling.

While the company has been discussing and developing a framework for confidential information management taking account of working from home and satellite offices, it has now come to focus more on the prevention of information leakage during teleworking, which has rapidly increased as a measure to prevent COVID-19 infection. From this point of view, the company has newly established the Guidelines for Confidential Information Management at Teleworking by integrating several information management-related rules, which had been stipulated in different regulations of the company, such as the Confidential Information Management Rules. The company also revised the Confidential Information Management Rules, adding “product samples” as confidential information, creating the “confidential information label” and sharing it within the company.

In fiscal 2021, Tokan Kogyo plans to create educational materials on confidential information handling, which will be shared among all employees.

Risk Assessment Workshop

In August 2019, TOMATEC conducted a workshop for studying comprehensive risk assessment, inviting an external instructor, to raise safety awareness and improve the overall efforts at individual plants. The workshop was held through a video conference system. In the first half of the session, participants learned the basic points of risk assessment (having a common understanding of risks and implementing measures in order of priority). In the second half, they were divided into groups and worked on case studies of past events in the company to discuss risk extraction and assessment and measures to reduce risks. Based on what they learned this time, they will continue to develop health and safety activities going forward.

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